When it comes to emailing multiple PDF files, two common problems arise: large attachment sizes and the time-consuming process of attaching files one by one.
In this article, we’ll guide you through two solutions to overcome the problem of sending multiple PDF files as a single attachment.
First, we’ll show you how to send multiple PDF files as a zip file attachment in Gmail, and then we’ll explore how to merge PDF files using Adobe for a neater presentation.
Sending Multiple PDFs as a Zip File in Gmail
Step 1: Download a Free Compression Program
If you’re using Windows, consider downloading the free and user-friendly compression software, 7-Zip. Make sure to note your PC’s system type (32-bit or 64-bit) before downloading.
Users of Windows 10 and 11 can compress files directly within Windows software. Additionally, there are many types of free compression software on the internet. 7-Zip is a trustworthy, user-friendly, and free file compression software.
It is helpful to have all of your PDF files organized into a single folder at a preferred location before you begin.
Let’s move on to the software for compression now. Visit their website to get the 7-Zip file. This is how the page will appear:
Check the type of computer you have
Don’t worry if you’re not sure if your computer is 32-bit, 62-bit, x86, or ARM. This is easily located in your PC’s settings. This is what you should do.
- On Windows OS, click the Windows button on the taskbar, opening a menu. Locate and click on “Settings.”
In the Settings menu, navigate to the systems page. Scroll to the bottom and click on the “About” button.
Click on the “System type” once you’re in the About window. This will show the 7-Zip version that works with your computer. Note this down and go back to the 7-Zip website.
Choose the appropriate version of 7-Zip for your Windows and initiate the download. Remember to make a note of the destination folder for easy retrieval.
Once downloaded, click on the file to install the 7-Zip software. If a user account control window appears, click “Yes.”
Step 2: Combine PDFs into a Zip File
Open the 7-Zip software that you recently installed. By clicking the Windows button and entering 7-Zip into the search bar, you can access the file manager. Click “Open” when the 7-Zip file manager appears.
Use the menu on the left-side panel of the 7-Zip file manager to navigate to the location where you saved the folder containing all of the PDF files you wish to compress.
Find the folder and click on it. Next, select “Add” from the menu. This will bring up a new window that looks like this:
Now all you need to do is click “OK” after setting the “Archive format” to “zip.”
All of the PDF files in the folder you wish to send are compressed into a zip folder. The original folder and the zip folder are located in the same location.
Step 3: Compose Your Email
Open Gmail, click “Compose,” and fill in relevant details.
Step 4: Attach the Zip File
Click the attachments icon.
Find and select the zip file.
Click “Open” and then “Send.”
Merging PDFs with Adobe for Free
You might still choose to submit your PDF files as a single file if the size of the attachment is not your main concern. It is easier to handle for the recipient, neater, and more time-efficient for the sender.
You must “Merge” the various PDF files in order to combine them into a single file. This is a simple process that may be completed for free with a variety of software available online. We’ll walk you through using the Merge PDF website from Adobe. Although it is a free service, encrypted files are not supported.
The steps are as follows:
Step 1: Open Adobe’s Merge PDF Site
Visit Adobe’s Merge PDF site in your web browser.
Step 2: Drop Your PDFs into the Program
Click the “Select files” button once the website has opened. This will bring up a window similar to this one:
Click “Open” after finding the folder containing the files you would like to merge.
Step 3: Click ‘Merge’ and Download
If you have added the files successfully, you have to be able to see them displayed.
You must now choose the files you wish to merge. Selecting individual files or checking the “select all” box at the top are also options. After completing that, all you need to do is click Merge.
When your file is ready, you will get a window similar to this one that displays the progress of your file merger:
You must now click “Download” and save the file to the place of your choice.
Step 4: Attach Merged File in Email
Compose a new email, attach the merged file, and click “Send.”
Whether you’re concerned about attachment size or want to present a more organized attachment, these methods offer efficient solutions. For large files, compression is key, while merging PDFs creates a tidier presentation. Choose the method that best suits your needs and simplify the process of sending multiple PDF files in your emails.